CONSTITUTION OF ALL INDIA ASSOCIATION OF POSTMASTER CADRE (AIAPC)

CONSTITUTION OF ALL INDIA ASSOCIATION OF POSTMASTER CADRE (AIAPC)

(Framed as per guidelines of the G.O.I, DoP&T vide Notification No 2/10/80-JCA (Vol. IV) dated the 5th November, 1993 and proposed for approval)

                  PART-I (GENERAL)

1. NAME:- The name of the Association shall be ‘All India Association of
Postmaster Cadre’ abbreviated as AIAPC.

2. ORGANISATION: The Association shall consists of branches at Central and
Circle level.
TRADE UNION FACILITIES
2(a) All the Trade Union facilities, immunity ground transfers and all other
facilities are available at Central and Circle level.
2(b) Immunity ground transfer 2 Years for Secretary & Treasurer
2(c) Special Casual leave is granted for bimonthly meeting at Regional level
with the PMGs/DPS and four monthly meeting with the CPMGs, CWC
meetings at Circle and All India level and Circle/All India Conferences.
2(d) Bimonthly meeting at Regional level with the PMGs / DPS and four
monthly meeting with the CPMGs and six monthly with the D.G. are
available.

3. AIMS & OBJECTS:

3(a) The Association is formed primarily with an object to promote and protect
the common service interest of its members.
3(b) To promote co-operation and unity among its members.
3(c) To develop good understanding and team spirit among members in the
interest of the service.
3(d) To improve the working conditions, promotional avenues, pay scales and
social welfare of the Postmaster Grade I/Grade II/Grade III officials.
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3(e) To uphold the dignity and honour of the Postmaster profession and the
Dept. of Posts.
3(f) To strive continuously for rendering efficient service to the members of
the public.
3(g) To safeguard rights and privileges of all the members of the Association.
3(h) To service the cause of the Civil Service Trade Unions in accordance
with the principles governing the functions of the J.C.M.
3(i) The Association shall not take part directly or indirectly in any political or
anti-government activities and will not associate with foreigners, foreign
institution/ association. The Association shall not bring to bear any
political or other outside influence upon any authority in connection with
its affairs.
3(j) To work as a homogeneous group for entire cadre as a whole irrespective
of caste, creed, tribe or religious discrimination.

4 . INTERPRETATION OF THE CONSTITUTION: - Shall be made for all
levels only by the All India Conference. Minor adjustments may be made
by the Central Working Committee.

5. MEMBERSHIPS: Memberships shall comprise of Postmaster Grade I/Grade
II/Grade III official of the Department of Posts.
Membership is not open to those who do not agree with the objects of the
Association. Enrolling bodies have the right to refuse admission with or
without assigning reasons. Acts inimical to the interest of the Association
will entail forfeiture of Memberships.
NOTE: Member shall be enrolled directly by the CHQ or Circle Branch
from Regions or offices where there are no Branches or where the
Branches are not effectively functioning. Member of the Branches
shall be ipso facto members of the All India Association.

6) RIGHTS OF MEMBERS: The Office Bearers and Members shall have the
right of Inspection of Accounts and the Treasurer shall give every facility
for the Inspection of the documents when demanded.
7) FUNDS: The funds shall be raised through Subscription and Donations and
Admission Fee directly collected from members on enrolment and will be
distributed in accordance with the quota. Funds shall be deposited in the
name of the Association in any Nationalized Bank /Scheduled Bank/
Scheduled Co-Operative Bank and Government Securities and shall be
operated upon either by the President and Treasurer or Secretary and
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Treasurer jointly. In the case of Circle Branch the same pattern shall be
followed.
8) JURISDICTION: Shall be the same as that of the Chairman, Postal Services
Board in the Department Of Posts.
9) FINANCIAL YEAR: The Financial Year of the Association shall be from 1st
April to 31st March of the subsequent year.
10) SUBSCRIPTION : Subscription shall be Rs 50/- per month or Rs 600/- per
year. The rate of subscription shall be revised by All India Conference only.
Subscription will be recovered through Pay Roll Scheme by the Disbursing
Officers.
11) APPLICABILITY OF FUNDS:
i) Up keeping of Periodicals published
ii) As per the article 7 (Up keeping of Accounts)
12) DEFAULTS: Members in arrears for 3 months shall be deemed to be in
default and lose rights to participate in meetings and lose right to continue in
any office or position. The same may be revived on payment of arrears
subject to acceptance by the General Secretary or Circle Secretary as the case
may be.
13) DURATION OF OFFICE: All Office bearers shall hold office till the next
session of All India, Circle conferences as the case may be unless their
membership is terminated earlier. All Office Bearers whose membership is
thus terminated shall be deemed to have relieved from the post of Office
Bearer he / she held.
14)MANAGEMENT: Management shall vest in the All India /Circle
Conferences. On exigencies Central Working Committee or Circle Working
Committee as applicable may make minor adjustment in between the
conferences.
15) ELECTIONS OF OFFICE BEARERS:
a) Eligibility: Election to all the Posts shall be from amongst the members
(Serving officials only) who have been elected as delegates physically
present at the conferences.
b) Procedure:
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i) CHQ Office Bearers, All India Councillors, Circle Secretaries and delegates
are the members of the Electoral College who are eligible for voting in the
elections.
ii) The Election will normally be held by show of hands. If there is any
difference in opinion among the members, then the election will be held
under secret ballot system by appointing an election officer and calling for
nominations etc. Official observer will also be requisitioned wherever and
whenever necessary.
16) QUORUM:
i) For CHQ: 40 for conference, 10 for C.W.C. Meeting and 3 for Central
standing committee Meeting.
ii) For Circle: 20, 8 and 3 respectively.
17) VOTING: Voting shall be by direct voting and by a simple majority on the
basis of one vote per participant.
18) CONFERENCE: Conference shall be held once in two years.
19) COMPOSITION:
i) ALL INDIA CONFERENCE(A.I.C): The All India Conference shall
comprise of CHQ Office Bearers, All India Councillors, Circle Secretaries
and Delegates.
ii) CIRCLE CONFERENCE: Circle Conference shall comprise of Circle
Association Office Bearers, Ex-Officio Circle Working Committee Members
and Delegates.
20) DELEGATE: For Central and Circle Conferences:
i) Delegates for Central Conferences shall be elected by the Circle
Association in the General Body Meeting and shall be at least one
delegate from every postal region.
ii) Delegates for Circle Conferences may come spontaneously from all over
the circle.
21) QUOTA OF FUND: 30% CHQ and 70% Circle
22) CHANNEL OF CORRESPONDENCE: Only the All India Association shall
correspond with the Minister, Postal Services Board and Directorate.
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23) MEETINGS WITH DIGNITARIES ON TOUR: All India Office Bearers,
and members of the Central Working Committee can meet any officer of
the Department, Minister when they pass through their area and send their
report to the General Secretary and the concerned Circle Secretary.
24) RELATIONSHIP WITH SISTER UNIONS/ASSOCIATIONS: The
Association shall maintain cordial relationship.
25) REMOVAL FROM MEMBERSHIP: The All India Conference, Central
Working Committee and Central Standing Committee may remove any
one from memberships if he/she acts inimical to the interest of the
Association.
NOTE: This power shall be exercised by Circle level also. In that case
appeal shall lie with the General Secretary who shall in
consultation with his / her president dispose of.
26) DUAL MEMBERSHIP: No member this Association shall be a member of
any other Postal Union / Association.
PART-II (Central Headquarters)
27) NAME: The Organization at the All India level shall be called the ‘All
India Association of Postmaster Cadre’ abbreviated as AIAPC, Central
Head Quarters (CHQ).
28) HEAD QUARTERS: The Head Quarters shall be located in the Head
Quarters Station of the Postal Services Board or in such station selected by
the General Secretary.
29) STRUCTURE: Every member of the Association shall be a member of the
All India Association. Every Circle Branch shall be Branch of CHQ.
30) MANAGEMENT: The Management of the Association shall be vested in
the following bodies,
a) The All India Conference (A.I.C) which shall be held once in two years.
b) A Central Working Committee which shall meet ordinarily once in six
months subject to availability of funds and it shall exercise the power of
co- option or deletion of any office bearer by filling up vacancies therein
and adopting resolutions.
NOTE: A Special Session of the All India Conference shall be convened in
emergencies either by the General Secretary on the advice of C.W.C.
or by at least 50% of the members of C.W.C. as the case may be.
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31) VENUE OF THE CONFERENCE: The venue of the Conference shall be the
station chosen by the reception committee which shall be consulted by the
Circle Branch which invites the Conference.
32) RECEPTION COMMITTEE: The Reception Committee of the Conference
is to be adopted by Circle Committee of the association which shall be
solely responsible for lodging, boarding and other reception arrangements
and for holding the Conference and all expenses in connection therewith.
However concerned Circle Committee may collect donation from amongst
the members all over the country through the respective circle committees
with approval from CHQ.
33) POWER AND DUTIES OF ALL INDIA CONFERENCE: The All India
Conference shall be the supreme and deliberative and legislative body of
the Association and shall have absolute control over the affairs and
property of the Association. It shall have the following specific powers:-
a) To elect the Office Bearers (i) a President (ii) Three or more Vice-
Presidents (iii) a General Secretary (iv) Three or more Assistant General
Secretaries (v) Five Organizing Secretaries (vi) a Treasurer and (vii) an
Assistant Treasurer.
b) To appoint an Auditor or Auditors.
c) To elect All India Councillors, one from each circle.
d) To consider and adopt the Biennial Report and audited accounts of the
Association.
e) To adopt Budget Estimate of the association.
f) To effect and ratify the amendments in the constitution.
g) To frame the rules and bye-laws for the management of the affairs of the
Association at all levels.
h) To act as a final Court of Appeal against the suspension or expulsion of
any member by Circle Branch or any member of the CHQ.
i) To appoint an ad-hoc committee for specific purpose.
NOTE: The total office bearers shall not exceed 15 in No. excluding the
auditor at any time.
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34) FUNCTION OF THE OFFICE BEARERS:
PRESIDENT: Shall preside over the Conference and C.W.C, shall exercise
general supervision over the affairs of the Central Head-Quarters.
VICE-PRESIDENT: He shall assist the President and in the absence of the
President, preside over Conference and C.W.C. and exercise all his / her
powers. If there are more than one Vice-President the senior most
(Seniority being reckoned on the basis of holding the post for the longest
period) Vice-President shall exercise the power of the President.
GENERAL SECRETARY:
i. Shall be the Chief Executive of the Association. He / She will exercise
all the executive powers and also fill up the vacancies as per the
article No 37.
ii. He / She shall also appoint ad-hoc committees in circles to govern
the affairs of the Association in the absence of regular body
wherever necessary. The constitution of ad-hoc committee will
however be subject to Department’s instructions on the subject and
with the prior approval of the Department. The said committee will
have to convene the General Body to elect the full fledged office
bearers within 3 Months.
iii. He shall edit & publish a Journal for the Association subject to the
rules of the Department.
ASSISTANT GENERAL SECRETARY: Shall assist the General Secretary
and under his instructions represent the General Secretary in any matter.
TREASURER: Shall be responsible for the funds of the Association and
maintained the relevant records and Accounts.
ASST. TREASURER: He shall assist the Treasurer and in his absence, he
shall look after the duties of the Treasurer.
NOTE: Similarly Circle Branches will function with the suitable
modifications.
ALL INDIA COUNCILLORS: Shall be in close touch with the General
Secretary and render advice to the Circle Secretary of his / her Circle.
35) CENTRAL WORKING COMMITTEE (C.W.C): The C.W.C of the Association
shall consist of the office bearers of the Central Association, All India
Councilors and the Circle Secretaries.
36) POWERS OF THE CWC: a) In between two All India Conferences, the C.W.C
shall exercise all powers of the Conference except those mentioned in items (a)
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to (f) and (h) of article 33 provided however that the working committee shall
not supersede the decision of the conference.
37)VACANCIES IN ELECTED OFFICES: If any of the elected office of the
Central Head Quarters falls vacant due to death, non acceptance, resignation,
retirement, expulsion or continued absence from the office without proper
authority for a period of exceeding three months, the General Secretary will
fill up the vacancies in consultation with the President and get it ratified in the
next C.W.C.
38) NOTICE OF MEETINGS: Notice of All India Conference shall be issued at
least 30 days before the date of holding the conference and for CWC, 3 weeks
before the date of meeting and for extra-ordinary meeting 10 days before the
date of the meeting.
39) COLLECTION AND REMITTANCE OF SUBSCRIPTIONS: The Circle
Associations shall collect all the subscriptions made through Pay-Roll Scheme
from the respective DDOs of the concerned circle and effectively redistribute
the same as per the article 21 of the Constitution. The Circle Association which
does not remit the quota of subscription according to the above allocation to
All India Association consecutively for three months shall be deemed to be a
defaulter and shall automatically liable for disciplinary action.
40) AMENDMENT TO THE CONSTITUTION: No amendment to the existing
provisions of the constitution shall be carried out except by 51% of the
attended delegates of the A.I.C. The amended version shall be sent to the
Department for its approval in order to make it effective.
41) REQUISITION MEETING: A special meeting of CWC shall be convened on
written requisition at least by 50% of the CWC representatives.
42) The All India Association shall bear the expenses on TA and DA for the office
bearers of the Central Association whereas the respective Circle Association
will bear the expenses of the Circle Secretary or his nominee for attending the
All India Conference or C.W.C subject to availability of Funds.
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PART- III (CIRCLE ASSOCIATION)
43) NAME: The organization at Circle level shall be called the ‘All India
Association of Postmaster Cadre’ abbreviated as AIAPC, Official Circle
Branch.
44) HEAD QUARTERS: The Head Quarters of the Association shall be situated
at the Head Quarters of the Circle or any place as may be chosen by the Circle
Secretary.
45) STRUCTURE: The Association shall form a constitutional Circle Committee
and shall be composed of the representations from every Postal Regions in the
Circle even members of the Circle Branch shall be member of the All India
Association.
46) RECOGNITION: The Circle Branches shall be recognized by the Central
Association with agreement in writing to abide by the rules and regulations of
the Association as embodied in the Constitution.
47) MANAGEMENT: The management of the Circle Association shall vest in the
following bodies.
a) The Circle Conference which shall meet once in two years.
b) The Circle Working Committee which shall meet once in six months subject
to availability of funds.
48) POWERS AND DUTIES OF THE CIRCLE CONFERENCE: The Circle
Conference shall be the supreme deliberative and legislative body of the Circle
Association. It shall have the following specific powers.
a) To elect i) a President ii) Three Vice Presidents, iii) Circle Secretary, iv) Four
Asst. Circle Secretaries, v) Four organizing Secretaries, vi) a Treasurer , vii)
an Asst. Treasurer ( Total strength 15 (Fifteen only). The office bearers
elected from the Regions will function as Regional Secretary of the
respective Region.
b) To nominate an Auditor.
c) The decision of the Circle Conference can be revised, modified or rescinded
by the succeeding circle conference.
d) To nominate regional representatives.
NOTE: The total strength of the office for the management of the Circle
Association office bearers including Circle Working Committee members
shall not exceed the members fixed by the Dept of Posts from time to time.
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49) DUTIES OF THE OFFICE BEARERS: The duties of the Office Bearers of the
Central Association as specified in article (34) shall apply mutatis mutandis in
the case of Office Bearers of the Circle Association.
50) POWERS OF THE CIRCLE WORKING COMMITTEE: The Circle Working
Committee will consist of Office Bearers of Circle Association and regional
representatives. The Circle Working Committee will control the affairs of the
Circle Association in between the Circle Conferences. The Circle Working
Committee shall exercise all the powers of the circle conference except election
of Office Bearer and adoption of Annual Report and Accounts provided that
the Circle Association shall take no action contrary to or in consistent with the
directive of the conference.
51) VACANCIES IN ELECTED OFFICES: Same as article 37.
52) NOTICE OF MEETING: 21 days for Circle Conference and 14 days for
convening Circle Working Committee meeting and for emergency meeting, it
may be 7 days.